Manage every room in your school — from building to booking
Buildings, floors, issue reports with photos and a live weekly room overview. Cancellations and substitutes flow in automatically through the shared override pipeline; holiday weeks no longer show ghost bookings, and capacity warnings catch over-full rooms before the class arrives at the door. Helmke (2012) and OECD TALIS 2018 show that physical settings and predictable work patterns directly affect both learning and teacher well-being.
Bygninger, lokaler og en uge-oversigt der respekterer ferier og aflysninger.
Buildings & floors
Group rooms by building and floor. Caretakers and timetablers share the same structure — no more spreadsheets.
CSV import
Bulk-create your whole room portfolio in one pass with name, capacity, type and tags. Re-import never overwrites.
Issue reports with photos
Teachers photograph a broken projector; the caretaker receives a signed-URL link in the same case. Status and priority history travels with it.
Status & archival
Mark rooms as `is_bookable=false` or archive entirely. Archived rooms vanish from the overview automatically — without deleting history.
Weekly room overview
Clickable grid per room with subject, class and teacher. Building filters and free-text search are persisted per school.
Live cancellations & cover
Uses the same `applyWeekOverrides` pipeline as the timetable. Cancelled rows drop out, cover assignments show correctly — no ghost bookings.
Capacity warning
If 28 pupils are booked into a room with seats for 25, the cell lights up with a warning — before the class is queuing outside.
Bulk PDF export
Export every filtered room as one landscape PDF — one page per room. Ready to pin up in the caretaker's office.
In the classroom
Caretaker / room owner
Receives issue reports with photo, status and priority — in the same case as the room.
Timetabler
Sees booking load per room with capacity warnings — before conflicts arise.
School leader
Bulk PDF of the whole room portfolio for walk-rounds and budget conversations.
Teacher
Quickly checks whether the physics lab is free — and photographs a broken projector on the way out.
For the caretaker and for the timetabler
You have one place for every building, every issue report and the signed-URL photos. When a teacher flags a broken projector, you know exactly which room and which floor — no Aula message hunt.
- Issue reports with photo, status and priority
- Building/floor structure that matches reality
- Bulk PDF of the whole portfolio for walk-rounds
The room overview shows reality — not the timetable's raw state. Cancelled lessons disappear, cover assignments show, holiday weeks are empty, and capacity warnings catch over-full rooms before parents call.
- Cancellations, cover and holidays respected automatically
- Capacity warning per lesson — not just per room
- Filters and search remembered per school
Research base
Room management is grounded in research on physical learning environments, teacher work time and work environment.
- Helmke, A. (2012). Unterrichtsqualität und Lehrerprofessionalität: Diagnose, Evaluation und Verbesserung des Unterrichts (4. Aufl.). Klett-Kallmeyer
- OECD (2019). TALIS 2018 Results (Volume I): Teachers and School Leaders as Lifelong Learners — Chapter on instructional time and workload. OECD Publishing source
- Arbejdstilsynet (2022). Vejledning om arbejdstid og pauser for lærere og pædagoger. Arbejdstilsynet source
- OECD (2019). PISA 2018 Results (Volume III): What School Life Means for Students' Lives. OECD Publishing source
Frequently asked questions
Ready to try it?
Get a free demo for your school — we'll show you the whole platform in 30 minutes.